Comments on: Access Export to Excel (2007)

By: larry

larry — Wed, 11 Jan 2012 22:41:19 +0000

i was able to build an access database in 2003 and create a macro which exported more than 65,000 records with no problem. i am trying to build a new macro and get the error of cannot export more than 65,000 records. what is the workaround for a macro.
larry

By: Rwill

Rwill — Fri, 09 Dec 2011 18:35:23 +0000

The reason this is happening is because the database is older than 2007 the database needs to be converted to MS Access 2007
ext – accdb . Go to save as and you can save it as the new version.

By: rama

rama — Sat, 03 Sep 2011 11:08:17 +0000

I have the some issue in exporting a report excel.

I have header as test report

where as in excel i get this printed as “40789″ in place of test report. it is kind of format error. any clue why this happens?

By: Ed Burckhardt

Ed Burckhardt — Mon, 29 Aug 2011 21:35:24 +0000

Thanks for the quick solution a7n9, I right clicked on the table as you suggested and it exported 236K records flawlessly.

By: jon olsen

jon olsen — Wed, 03 Aug 2011 18:01:02 +0000

I am trying to export via a query and I don’t see an option to export without formatting, any ideas?
thanks.

By: Michael K

Michael K — Wed, 27 Apr 2011 14:58:13 +0000

I was having similar problems exporting more than 65K+ from an Access 2007 db to Excel. I did find a workaround…Export the table/query from Access as a txt file and then open that file in Excel. It worked for a 290K+ line table I had. This was the only way I was able to export the whole table at one time.

By: a7n9

a7n9 — Thu, 17 Feb 2011 13:41:31 +0000

Paul, thanks for your reply and other suggestions. I do not think it was pure luck. Formatting does take significant resources and right-click does give you that option. If exporting worked for you after creating a new database, could it be a db corruption issue?

By: PaulN

PaulN — Thu, 17 Feb 2011 06:14:25 +0000

I haven’t found the right-click method to work when the normal export doesn’t, whether or not the formatting box is checked. I think that “solution” was just luck.

The limitations of the clipboard are also not the reason for failure.

I’ve had the problem on occasion and other times I’ve successfully exported hundreds of thousands of records.

I believe the problem has to do with how the database was created in the first place – at least in my case. My original database was created using Access 2003 and I opened it with Access 2007. More than 64 KB rows of records wouldn’t export. It would not export as text either.

I “converted” the database to Access 2007 using “Save as” and I still couldn’t export over 64 KB of rows to Excel 2007 (also would not export as text).

I think that the limitations of the Access 2003 version are carried forward to the 2007 version of Access when converted by either of these methods but this is just a guess.

What I had to do was create a new, blank, Access 2007 database and import the tables and queries I needed to produce my export file for Excel. After doing this I was able to export several hundred thousand records to Excel by right-clicking on the query object and selecting Excel OR by using the Excel export button under the “External Data” tab.

Hope this helps.

By: Claude Perron

Claude Perron — Wed, 22 Sep 2010 14:48:17 +0000

I lost 4 hours trying to figure out what was wrong with the export of 380k record from Access 2007 using the export function from the main menu. However right-clicking on the Query results and export to Excel as mentionned in the thread worked beautifully. This is very annoying and time consuming. How dumber can this be ? Thanks for the hint. MS screwed up again.
Thanks,

By: a7n9

a7n9 — Tue, 23 Jun 2009 13:18:30 +0000

Thanks for your comment, Brett. Hmm.. now that is something. I have always exported using right click on the table/query, and that is why checking off worked for me. Let me update my post with your solution. Thanks!