Access Export to Excel (2007)

a7n9 — Mon, 02 Mar 2009 18:54:28 +0000

When I tried to export a table/query from Access 2007 to Excel 2007, I was getting this annoying error:

You selected more records than can be copied onto the Clipboard at one time. Divide the records into two or more groups, and then copy and paste one group at a time. The maximum number of records you can paste at one time is approximately 65,000.

Access 2007 Export to Excel Error

I was unable to understand the reason, because I thought Excel 2007 did not limit number of rows to 65,536. It turns out however that it is the clipboard limitation.

Solution: If you check off the “export data with formatting and layout” option, Access exports successfully.

You can export successfully using Transferspreadsheet (VBA) option too.

Here is the KB from MS.

Solution Update:Thanks to Brett, it looks like that only if you export table/query using right click > Export and have the checkbox cleared, then Access will export succesfully. That is what I always do, and it works for me. I have never tried External data option for exporting.

nandeshwar.info » export

Access Export to Excel (2007)