In Excel, from time-to-time you may want to stack different columns of data into one column. For example, if cell A1 has the value of Bob, A2 has Jane, and B1 has Mary and B2 has Sue, you may want to collapse all the values from both A and B columns into one column. The result would be: A1 will contain Bob, A2 will contain Jane, A3 will contain Mary, A4 will contain Sue. The following procedure will help you do so. This code also includes a function to check whether a worksheet exists.
To run this code follow these steps:
- Press Alt + F11 to bring up the VBA editor
- Insert a new module in your workbook using the Insert menu option from the toolbar and clicking Module
- Copy and paste this code
- Go back to worksheet with data in it
- Press Alt + F8 to bring the macro window
- Select the Stack_cols procedure and hit run
- Enter the new worksheet name in the input box
- If everything went well, you should have a new worksheet with all the data from original worksheet in one column with the column headers. See the screen shots for example.
Before stacking-the original data:
Here’s the code:
Option Explicit Sub Stack_cols() On Error GoTo Stack_cols_Error Dim lNoofRows As Long, lNoofCols As Long Dim lLoopCounter As Long, lCountRows As Long Dim sNewShtName As String Dim shtOrg As Worksheet, shtNew As Worksheet 'Turn off the screen update to make macro run faster Application.ScreenUpdating = False 'Ask for a new sheet name, if not provided use newsht sNewShtName = InputBox("Enter the new worksheet name", "Enter name", "newsht") 'Set a sheet variable for the sheet where the data resides Set shtOrg = ActiveSheet 'Add a new worksheet, rename it and set it to a variable If Not SheetExists(sNewShtName) Then Worksheets.Add(After:=Worksheets(Worksheets.Count)).Name = sNewShtName Set shtNew = Worksheets(sNewShtName) Else MsgBox "Worksheet name exists. Try again", vbInformation, "Sheet Exists" Exit Sub End If With shtOrg 'Get the last column number 'Replace .Range("IV1") with .Range("XFD1") for Excel 2007 lNoofCols = .Range("IV1").End(xlToLeft).Column 'Start a loop to copy and paste data from the first column to the last column For lLoopCounter = 1 To lNoofCols 'Count the number of rows in the looping column 'Replace .Cells(65536, lLoopCounter) with .Cells(1048576, lLoopCounter) for Excel 2007 lNoofRows = .Cells(65536, lLoopCounter).End(xlUp).Row .Range(.Cells(1, lLoopCounter), .Cells(lNoofRows, lLoopCounter)).Copy Destination:=shtNew.Range(shtNew.Cells(lCountRows + 1, 1), shtNew.Cells(lCountRows + lNoofRows, 1)) 'count the number of rows in the new worksheet lCountRows = lCountRows + lNoofRows Next lLoopCounter End With On Error GoTo 0 SmoothExit_Stack_cols: Application.ScreenUpdating = True Exit Sub Stack_cols_Error: MsgBox "Error " & Err.Number & " (" & Err.Description & ") in Sub:Stack_cols" Resume SmoothExit_Stack_cols End Sub 'Check if a worksheet exists or not Public Function SheetExists(sShtName As String) As Boolean On Error Resume Next Dim wsSheet As Worksheet, bResult As Boolean bResult = False Set wsSheet = Sheets(sShtName) On Error GoTo 0 If Not wsSheet Is Nothing Then bResult = True End If SheetExists = bResult End Function
Update: I’ve uploaded a video on YouTube of a walk through of this process of stacking columns in Excel. Here it is: